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Editing the Source Template

As you follow this procedure, keep in mind my TMG mantra: There is no one right way to use TMG. I'm constantly changing things in the program as I get new ideas from other users, as TMG versions improve, and as I encounter new research problems.

Be aware that a few thousand sources generate a great deal of inertia. My present source definitions are a compromise between earlier TMG limitations and what can be done with the program now. What I'm presenting here is what I use when I have a family fully updated.

There are three ways to produce footnotes and bibliographic entries in TMG:
TMG provides three Source Category template options set by your choice in "Preferences":

Template preferences are one of the choices you make that carries over from one TMG project to another. Therefore, I can no longer reproduce the original "Mills" templates. Trust me. They do not reproduce footnotes and bibliographic entries that match those in Evidence. I wanted to reproduce Mills' recommendations to the best of TMG's ability. Her citation formats are very complete and include all necessary citation elements. As long as the data is in TMG, streamlining a citation format is simple. If the data is not there, however, creating a citation that would meet the standards of the National Genealogical Society Quarterly might be impossible.

Primary Citation Format (Full Footnote) Subsequent Citations (Short Footnote) Bibliographic Entry
Mills Citation (Evidence, pp. 73-74) B. S. Gifford household, 1860 U.S. census, Seneca County, New York, population schedule, Covert township, page 176 [overwritten 668], dwelling 1374, family 1374; National Archives micropublication M653, roll 861. 1860 U.S. cens., Seneca Co., NY, Covert twp., p. 176 [overwritten 668], dw. 1374, fa. 1374. New York. Seneca County. 1860 U.S. census, population schedule. Micropublication M653, roll 861. Washington: National Archives.
Source Element Analysis HOUSEHOLD HEAD, CENSUS YEAR, COUNTY, STATE, CENSUS TYPE, TOWNSHIP, PAGE, DWELLING, FAMILY; PUBLISHER MICROPUBLICATION, ROLL. [all are abbreviated] CENSUS YEAR, COUNTY, STATE, TOWNSHIP, PAGE, DWELLING, FAMILY. STATE. COUNTY. CENSUS YEAR. CENSUS TYPE. MICROPUBLICATION, ROLL. REPOSITORY ADDRESS: REPOSITORY.

Source elements are the individual fields that make up a source definition. I create new source elements that help me remember what information should be recorded and where that information will appear. There must be some basic standard, however, to allow users to share their data. In TMG, each source element must be part of a source element group. You can create new source elements, but you cannot create new source element groups. Only one element from each source element group can appear in any one source definition. To see these thirty source element groups and TMG's standard source elements, select F1 (or Help) --> Index --> Source Element Groups.

My basic census source unit is the microfilm roll, essentially the Mills bibliographic entry. Why I chose that unit is explained in "Census Documentation". I compared my desired source elements with those available in TMG and picked what I thought were reasonable equivalents. I didn't want to create too many new elements, a decision that may not be correct.

[STATE]No equivalent; create new element[STATE]
[COUNTY]No equivalent; create new element[COUNTY]
[CENSUS YEAR]"1860 U.S. census" will always appear as such; assign to[DOCUMENT]
[CENSUS TYPE]"population schedule", etc., may not always be present; assign to <[RECORD TYPE]> (note angle brackets)
[MICROPUBLICATION]"Micropublication" takes care of all forms plus repository designation [FILM]
[ROLL] [ROLL]
[REPOSITORY ADDRESS]Exists, but formats wrong; create new element [REPOSITORY LOCATION]
[REPOSITORY] [REPOSITORY]

Examine the Full Footnote.

[HOUSEHOLD HEAD]Will vary for every census tag; assign to[CD1]
[CENSUS YEAR]Already assigned to [DOCUMENT]
[COUNTY]New source element[COUNTY]
[STATE]New source element[STATE]
[CENSUS TYPE]Already assigned to[RECORD TYPE]
[TOWNSHIP], [PAGE], [DWELLING], [FAMILY]These, plus additional variables such as [ENUMERATION DISTRICT], [LINE], etc. always appear together in largest to smallest order; assign to[CD2]
[PUBLISHER] [PUBLISHER]
[MICROPUBLICATION]Already assigned to[FILM]
[ROLL] [ROLL]

Examine the Short Footnote.

[CENSUS YEAR], [COUNTY], [STATE]Already assigned, but since they can be abbreviated in this format, assign as group to [SHORT TITLE]
[TOWNSHIP], [PAGE], [DWELLING], [FAMILY]Already assigned to[CD2]

This edited version of a filmed federal census template, as well as the step-by-step procedure for entering a source and corresponding citation details, appears in Adding a Census Source. The final results are compared to the Mills citations in this table. Note that I chose to abbreviate various designations such as page (p.) and dwelling (dw.). If necessary, the "Find and Replace" feature in a word processor can be used to quickly convert these abbreviations.

Primary Citation Format (Full Footnote) Subsequent Citations (Short Footnote) Bibliographic Entry
Mills Citation (Evidence, pp. 73-74) B. S. Gifford household, 1860 U.S. census, Seneca County, New York, population schedule, Covert township, page 176 [overwritten 668], dwelling 1374, family 1374; National Archives micropublication M653, roll 861. 1860 U.S. cens., Seneca Co., NY, Covert twp., p. 176 [overwritten 668], dw. 1374, fa. 1374. New York. Seneca County. 1860 U.S. census, population schedule. Micropublication M653, roll 861. Washington: National Archives.
My TMG Citations B. S. Gifford household, 1860 U.S. census, Seneca County, New York, population schedule, Covert twp., p. 176 [668], dw. 1374, fa. 1374; National Archives micropublication M653, roll 861. 1860 U.S. census, Seneca Co., NY, Covert twp., p. 176 [668], dw. 1374, fa. 1374. New York. Seneca County. 1860 U.S. census, population schedule. Micropublication M653, roll 861. Washington: National Archives.


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