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Adding a Census Source

If you would like to compare the TMG screen with the actual census page, click on the image to the left. It will open the census page in a new browser screen.

Our first problem arose when I opened my "Census, Federal (Filmed)" Source Definition screen and it didn't match anyone else's in the class. My source templates have been edited in an attempt to provide citations that approximate those found in Evidence: Citation and Analysis for the Family Historian by Elizabeth Shown Mills. If you're happy with TMG's source templates, whether Lackey or Mills, don't worry about following this link to "Editing the Census Source Template". TMG ver. 6.0 was not available by this meeting's date, but I am providing some ver. 6.0 options here, as well. Screen images come from my edited data set, but discussion points are valid regardless of your personal preferences.


Source Definition Screen: General Tab
  • Determine the default surety. Sureties are artificial and very limited definitions. They can be used to determine the quality of evidence that appears in a report. They can be overridden for any event. Many users consider them irrelevant. This is my general rule.
    • Level 3 refers to an original document created at the time of the event. Relevancy of each bit of evidence to a statement of fact is not analyzed on this screen. This level frequently includes photographs of tombstones if age can be determined from neighboring stones, notarized transcriptions stating that the transcription is identical to the original, and records such as county deed books.
    • Level 2 refers to a transcription of an original document.
    • Level 1 refers to a documented local history or genealogy written by a reputable researcher or a published abstract of an original record.
    • Level 0 refers to an undocumented history or genealogy or other record created long after the event by someone who had no personal knowledge of that event.
    • - refers to a source known to be invalid.
  • The abbreviation is the Master Source List's default sorting order. Pick an abbreviation that will allow you to find this source quickly. My preference is geographic by county; other possible abbreviations: by record type (CENS), by year (1860), or by head of household if you've chosen to enter each census household as a separate source. One example: CENS 1860 NY Seneca Co would group all censuses together first, then all 1860 censuses within the census list, then all NY entries within the 1860 list, then all Seneca Co[unty] entries within the 1860 NY census list.
  • Each data field title is called a Source Element. Each element is associated with one of thirty Source Element Groups. You can create new source elements, but you cannot create new source element groups. Only one Source Element per Source Element Group may appear in the Source Definition Template.
  • A Source Element that appears in lower case letters does not appear in any report.
  • A Source Element that begins with a capital letter will appear in a report. If the field is empty, TMG will note that fact. Examples: "unknown author", "no publisher", etc.
  • A Source Element that begins with a capital letter but is enclosed in brackets will appear in a report if the data field is not empty. If the field is empty, TMG will ignore it in the report.
  • I use the Source Element "file reference" to note where I filed the document. There are many different ways to include your personal filing system notes. It doesn't matter where the information is placed as long as the information is included. Otherwise, it's very easy to "lose" a document.

Source Definition Screen: Supplemental Tab
  • My "comments" field does not usually appear in a report. I use it for research notes relevant to the census analysis or census peculiarities. Note here that I state, "Census gives county of birth if born in NY". If I want the comment to appear in a report, I will edit the Output Form (see below).
  • I don't use the drop-down menus on the right of this screen.

Attachments Tab with Repository Link Entry Screen
  • Where did you find this document? Click on the "+" to link a repository to the source. This opens the Repository Link Entry Screen. Hit F2 or click on the binoculars to find a repository already present in your data base. This is also one way to Enter a new repository.
  • Many people use the Repository Reference field for their own personal filing system notations. Others use this for Dewey Decimal System numbers, microfilm numbers, or other reference numbers used by the repository itself.
  • "Sources for the source" is seldom used. It appears to be a "For Your Information" only field as I don't think it can be printed in any report. It's an excellent way to include important sources listed in an article or statements such as "I heard this from my grandmother". The sources listed here will be in your data base. You will either link to a source or add a new source. This feature is only active when a source is edited from the Master Source List.

Source Definition Screen: Output Form Tab
  • The Output Form Tab default is defined by the Source Category Template. Edit this source template if you wish to change the output for all sources of this type. Edit the appearance of this source only by changing the source element name in the box or by typing the entire entry exactly as you want it to appear in a report.
  • The Full Footnote shows how this source will appear in a footnote or endnote the first time it is used.
  • The Short Footnote shows how this source will appear in subsequent appearances in the report.
  • The Bibliography shows how this source will appear in the bibliography.
  • Square brackets surround a Source Element. Words such as "micropublication" or "County" are constants in this template. You may eliminate them and include them in the data field. For example, enter "Seneca County" instead of "Seneca" or "roll 861" instead of "861" in the General Tab.
  • Angle brackets around a Source Element indicate that the data field may be empty. If no angle brackets surround a Source Element, TMG will note in the report that the data field is empty.
  • [CD] is the Citation Detail. This field is entered as part of the citation in a Tag or Event. There may be up to nine citation detail notes, abbreviated [CD1], [CD2], etc. [CD] and [CD1] are equivalent if there is no other [CD] entered. Always enclose the [CD] in angle brackets, just in case it's not used for a given tag.
  • The Citation Memo, [CM], may be split in up to nine parts, [CM1], [CM2], etc. It's similar to the Citation Detail and is also event specific. This is new in TMG ver. 6.0.
  • Note that I have overridden the Short Footnote output for this census. You will see that this census was entered using the split Citation Detail feature. The second detail memo is used to correlate with the Mills citation format; however, to accomodate citations entered before this feature appeared in TMG, my default template uses [CD1] in place of [CD2].

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